Advantages and Disadvantages of doing Data Entry versus OCR
Summary:
Want a digital
format of the hard copy of any document? OCR (Optical Character Recognition)
technology can be the right option. Changes are taking place in the field of
Data Entry services with the improvement of modern technology. Apparently, you
may think of OCR service as a substitute for data entry service, however, OCR
services come with both advantages and disadvantages.
Keywords:
data entry, data
entry services, data entry outsourcing, industrial data entry, accounting data
entry
Article Body:
Want a digital
format of the hard copy of any document? <a
href="http://www.intnlcommerce.com/data-entry-ocr.htm">OCR
(Optical Character Recognition)</a> technology can be the right option.
Changes are taking place in the field of <a
href="http://www.intnlcommerce.com/data-entry.htm">Data Entry
service</a> with the improvement of modern technology. Apparently, you
may think of OCR service as a substitute for data entry service, however, OCR
services come with both advantages and disadvantages.
Overview of OCR
Optical Character
Recognition is a modern technology for digital replication. OCR technology
comes with software, hardware, and an additional circuit in the computer to
execute the conversion process. <a
href="http://www.intnlcommerce.com/data-entry-ocr.htm">OCR
software</a> can not only read the fonts but also recognize line breaks
in a document. The process of OCR is quite simple and easy to manage. The
entire process of converting a hard copy of a document into an electronic document
may take only a few seconds.
Advantages of OCR
If you are
looking for only converting any document into editable digital format then
there is nothing better than OCR services. <a
href="http://www.intnlcommerce.com/data-entry-ocr.htm">Optical
Character Recognition process</a> saves the time and effort of developing
a digital replica of any document. No need to type characters manually on a
digital file. Just place the hard copy of the document inside a scanner and get
the digital format of that document with the help of OCR software.
With the OCR process, you can convert a document in several electronic formats like – Microsoft Word,
Excel, HTML, PDF, Text, or Rich Text formats.
Documents, which
are converted through the OCR process, are editable and allow the user to modify
the content. Compared to manual data entry service the cost of OCR service is
quite less for developing electronic replicas of any document. OCR service
proved better than data entry service for organizations, that are engaged
in developing electronic copies of printed books.
Disadvantages of
OCR Service
There are several
disadvantages of OCR service regarding the cost as well as the process of
recognizing the characters. Initially, the cost of developing a replica through the OCR process may seem lucrative but if you consider the cost of the entire OCR
system life cycle, the cost will be much higher than <a
href="http://www.intnlcommerce.com/data-entry-printed.htm">data
entry service</a>. Correcting OCR errors costs more cost than preparing
a digital format of the document.
High-accuracy OCR
software can read approximately more than 400 characters/second, approximately, and generates
less number of OCR errors compared to any ordinary OCR software. Therefore, if
you are looking for an OCR process you have to maintain a separate workstation for
correcting OCR errors.
OCR software is
not efficient in recognizing the handwriting and the fonts, which are quite
similar to handwriting. In such cases, manual typing plays a better role than the OCR
process.
How efficient is
<a href="http://www.intnlcommerce.com">Data Entry Service
</a> than OCR?
Compared to
ordinary OCR process, conversion life cycle cost is less in data entry service
and it provides complete flexibility to data entry operators preparing digital
documents from multiple formats like hard copy or audio files. Consider the
service of medical transcription where you need to prepare digital documents
from audio files. OCR cannot prepare digital documents by scanning any audio
files. In such services, data entry can prove better than OCR.
It has been found
that for services like mailing list conversion or data extraction from the
Internet, manual data entry services are still widely accepted across the
industry. Data entry service comes with several levels – starting from inserting
raw data in a document to an error-free document. OCR is efficient during the
initial level of data entry service but cannot be a substitute for data entry
service. However, the selection of the right service (Data Entry or OCR) depends
on the requirements of the job.
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